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EMILIA C. CALONGE

Philippine General Hospital (PGH)- Medical Records Division

Brief History

Records dating 1911 to 1930 were destroyed by fire in 1940

Restored files were under the custody of the Chief, Personnel Div. in 1941

Glasser Report stressed the importance of data compilation in medical research in 1968

UP Board of Regents set up a tripartite goal: patient case, training and research in 1971

Holdings and Finding Aids

Inpatient and outpatient records, mortalities, and medico legal (permanent files) – in paper format

Retrieval by case numbers , name indices, and computer identifier

Language is 100% English

Services/Facilities and Conditions for Use

Research, photocopy, and medical certification from 8:00 a.m.- 4:30 p.m., Monday to Friday

Resident physician in charge of confined patients approves the details of diagnosis, course of treatment, etc.

Director, Assistant Director for Health Operations, and Chief Medical Records Division approve medical records of discharge patients

Request from medical staff must obtain a borrower’s card from MRD

Request from P.C., NBI, and other investigating bodies is coursed thru the legal counsel

Classification/ Address/Tel/No.

Government – medical, education

Taft Ave. cor. Padre Faura St., Ermita, Manila/521-8450 L.5314


National Kidney and Transplant Institute (NKTI)- Medical Records and Library Division (MRLD)

Brief History

Created in 1981 as the National Kidney Foundation of the Philippines and became operational in 1983

MRLD – maintains, manages, implements and develops medical records system

Provide sufficient medical and allied literature, and library services

Holdings and Finding Aids

Records of patients admitted and discharged, books and journals – in paper format

Retrieval by patients index and catalogues

Language is 100% English

Services /Facilities and Conditions for Use

Research services from 8:00 – 12:00 n.n. to 5:00 p.m., Monday to Friday

Access of records, for room use only, is thru written request from company/school affiliation and ID Card

Classification/ Address/Tel./ Fax No.

Government – Medical

East Avenue, Quezon City / 924-3601; 924-0701


San Lazaro Hospital- Medical Records Section

Brief History

Founded as dispensary in Intramuros by Fray Juan Clemente in1577

Became a hospital in 1578 serving patients with leprosy and other communicable and infectious diseases

Mandated by the Department of Health as the National Referral Center for dreaded diseases such as HIV/AIDS

Medical records have been maintained ever since by the hospital administrator but the records system was fully established in the early 1900

Holdings and Finding Aids

Medical patient records has been microfilmed since 1997

Morgue book (1919), register of admissions (1923), clinical charts and reports (1967 – annual, hospital statistics) – in paper format

Rare collections are clinical case and hospital statistics records

Retrieval by index cards, book of administration and disease index

Language is 100% English

Services/Facilities and Conditions for Use

Research services from 8:00 a.m. – 12:00 n.n. to 5:00 p.m., Monday to Friday

Facilities are conservation laboratory, radiology and ultra sound

Access of records thru authorization by hospital management and sub poena duces tecum

Classification/ Address/Tel. No.

National Government – medical, educational

Quiricada, Sta. Cruz, Manila/732-3776 L.232/3


St. Luke’s Medical Center- Medical Records Management Department

Brief History

Non-stock, non-profit institution created in 1903 during the American occupation by Bishop Henry Brent, Head of the Missionary District of the Episcopal Church

Holdings and Finding Aids

Medical and hospitalization files of all patients admitted to and discharged from the hospital, and books – in paper and microfilm format

Retrieval by patients index and computer database

Language is 100% English

Services /Facilities and Conditions for Use

Research services from 8:00 to 4:30 p.m., Monday to Friday

Access of records, for room use only, is thru written request from company/school affiliation, approval from the President and/or Medical Director, and ID Card

Classification/ Address/ Tel./Fax No.

Private – medical

E. Rodriguez Sr. Avenue, Quezon City/727-553/721-0101 L 4131; 723-0199 L. 899

Dr. Fabella Memorial Hospital- Medical Records Section

Brief History

Formerly known as the Maternity and Children’s Hospital and renamed in honor of the first Secretary of Health and Public Welfare, Dr. Jose Fabella, as per R.A. 5294, June 15, 1968

Medical Records Section started its operation simultaneously when the hospital started its operation in 1951

Prepares birth certificates for registration in the Civil Registrar’s Office

Dispose their records based on the approved Records Retention and Disposition Schedule approved by the Department of Health and the Records Management and Archives Office

Holdings and Finding Aids

Inpatient medical records – abnormal cases (since 1982) and normal cases ( since 1991); registers – admission ( since 1960 ), delivery (since 1959), operation ( since 1960), and birth ( since 1955); and indexes – master patient, and disease and operational, all in paper format

The language is 100% English

Services/Facilities and Conditions for Use

Research, photocopy and medical certification, from 8:00 a.m. to 4:30 p.m., daily

Access of records when serving subpoena or testificandum, upon written authorization request and cases referred to the consultant in-charge and the department head

Classification/Address/Tel. No

Special Tertiary Teaching Medical Center for Obstetrics and Gynecology, Newborn Care and Pediatrics under the Department of Health

Lope de Vega cor. Felix Huertas Sts., Sta. Cruz, Manila/ 734-5561 to 63 L. 131

About the Author:
Emilia C. Calonge earned her Bachelor of Arts in Economics at Saint Louis University. She has sat as a member of the Executive Committee (Committee on Archives) of the National Commission for Culture and the Arts since 1992. She is the present Chief of the Records Department, House of Representatives.