EMILIA C. CALONGE
Philippine General Hospital (PGH)- Medical Records Division
Brief History
Records dating 1911 to 1930 were destroyed by fire in 1940
Restored files were under the custody of the Chief, Personnel Div. in 1941
Glasser Report stressed the importance of data compilation in medical research in 1968
UP Board of Regents set up a tripartite goal: patient case, training and research in 1971
Holdings and Finding Aids
Inpatient and outpatient records, mortalities, and medico legal (permanent files) – in paper format
Retrieval by case numbers , name indices, and computer identifier
Language is 100% English
Services/Facilities and Conditions for Use
Research, photocopy, and medical certification from 8:00 a.m.- 4:30 p.m., Monday to Friday
Resident physician in charge of confined patients approves the details of diagnosis, course of treatment, etc.
Director, Assistant Director for Health Operations, and Chief Medical Records Division approve medical records of discharge patients
Request from medical staff must obtain a borrower’s card from MRD
Request from P.C., NBI, and other investigating bodies is coursed thru the legal counsel
Classification/ Address/Tel/No.
Government – medical, education
Taft Ave. cor. Padre Faura St., Ermita, Manila/521-8450 L.5314
National Kidney and Transplant Institute (NKTI)- Medical Records and Library Division (MRLD)
Brief History
Created in 1981 as the National Kidney Foundation of the Philippines and became operational in 1983
MRLD – maintains, manages, implements and develops medical records system
Provide sufficient medical and allied literature, and library services
Holdings and Finding Aids
Records of patients admitted and discharged, books and journals – in paper format
Retrieval by patients index and catalogues
Language is 100% English
Services /Facilities and Conditions for Use
Research services from 8:00 – 12:00 n.n. to 5:00 p.m., Monday to Friday
Access of records, for room use only, is thru written request from company/school affiliation and ID Card
Classification/ Address/Tel./ Fax No.
Government – Medical
East Avenue, Quezon City / 924-3601; 924-0701
San Lazaro Hospital- Medical Records Section
Brief History
Founded as dispensary in Intramuros by Fray Juan Clemente in1577
Became a hospital in 1578 serving patients with leprosy and other communicable and infectious diseases
Mandated by the Department of Health as the National Referral Center for dreaded diseases such as HIV/AIDS
Medical records have been maintained ever since by the hospital administrator but the records system was fully established in the early 1900
Holdings and Finding Aids
Medical patient records has been microfilmed since 1997
Morgue book (1919), register of admissions (1923), clinical charts and reports (1967 – annual, hospital statistics) – in paper format
Rare collections are clinical case and hospital statistics records
Retrieval by index cards, book of administration and disease index
Language is 100% English
Services/Facilities and Conditions for Use
Research services from 8:00 a.m. – 12:00 n.n. to 5:00 p.m., Monday to Friday
Facilities are conservation laboratory, radiology and ultra sound
Access of records thru authorization by hospital management and sub poena duces tecum
Classification/ Address/Tel. No.
National Government – medical, educational
Quiricada, Sta. Cruz, Manila/732-3776 L.232/3
St. Luke’s Medical Center- Medical Records Management Department
Brief History
Non-stock, non-profit institution created in 1903 during the American occupation by Bishop Henry Brent, Head of the Missionary District of the Episcopal Church
Holdings and Finding Aids
Medical and hospitalization files of all patients admitted to and discharged from the hospital, and books – in paper and microfilm format
Retrieval by patients index and computer database
Language is 100% English
Services /Facilities and Conditions for Use
Research services from 8:00 to 4:30 p.m., Monday to Friday
Access of records, for room use only, is thru written request from company/school affiliation, approval from the President and/or Medical Director, and ID Card
Classification/ Address/ Tel./Fax No.
Private – medical
E. Rodriguez Sr. Avenue, Quezon City/727-553/721-0101 L 4131; 723-0199 L. 899
Dr. Fabella Memorial Hospital- Medical Records Section
Brief History
Formerly known as the Maternity and Children’s Hospital and renamed in honor of the first Secretary of Health and Public Welfare, Dr. Jose Fabella, as per R.A. 5294, June 15, 1968
Medical Records Section started its operation simultaneously when the hospital started its operation in 1951
Prepares birth certificates for registration in the Civil Registrar’s Office
Dispose their records based on the approved Records Retention and Disposition Schedule approved by the Department of Health and the Records Management and Archives Office
Holdings and Finding Aids
Inpatient medical records – abnormal cases (since 1982) and normal cases ( since 1991); registers – admission ( since 1960 ), delivery (since 1959), operation ( since 1960), and birth ( since 1955); and indexes – master patient, and disease and operational, all in paper format
The language is 100% English
Services/Facilities and Conditions for Use
Research, photocopy and medical certification, from 8:00 a.m. to 4:30 p.m., daily
Access of records when serving subpoena or testificandum, upon written authorization request and cases referred to the consultant in-charge and the department head
Classification/Address/Tel. No
Special Tertiary Teaching Medical Center for Obstetrics and Gynecology, Newborn Care and Pediatrics under the Department of Health
Lope de Vega cor. Felix Huertas Sts., Sta. Cruz, Manila/ 734-5561 to 63 L. 131
| Emilia C. Calonge earned her Bachelor of Arts in Economics at Saint Louis University. She has sat as a member of the Executive Committee (Committee on Archives) of the National Commission for Culture and the Arts since 1992. She is the present Chief of the Records Department, House of Representatives. | |
