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       Collection – is a number of separate works or parts of works not forming a treatise or monograph on a single subject, combined and issued together as a whole. Three or more independent works or parts of works by the same author, published together, or two or more independent works or parts of works by more than one another, published together, and not written for the same occasion or for the publication in hand. 

        – an accumulated group of library materials having a common characteristics and such as pamphlet collection, chemistry collection. Any body of material indexed. In this sense, a collection may consist of a single or composite text (e.g. treatise, anthology, encyclopedia, periodical, a group of such texts, or a set of representations) e.g. maps, drawings, reproduction or works of art or any other objects. 

       – the total accumulation of materials of all kinds assembled by a library for the clientele.

Library Science 

       – the knowledge and skill by which recorded information is selected acquired, organized and utilized in meeting the information demands and needs of a community of users.

Information Science

       – the study of the creation, use and management of information in all its forms. A generic term for the study of libraries and information units. The role they play in society, their various component routines and processes and their history and future development. Used in the United States in preference to the British term librarianship. 

       – the study and analysis of information, formal and informal information systems, the behavior of information users and the design, implementation, management and evaluation of information systems. It is recognized as a complex multi-disciplinary subject ranging from computer and telecommunications through cybernetics to psychology, logic and techniques of classification and indexing. Teachers and research workers need a full academic qualification in information science, and managers of large information systems and services need both experience of information work and knowledge of information science. Information scientists may be the research and planning staff of the operational systems.


       – An organization which collects, stores, and makes available for use, books, periodicals and similar materials.

Types of Libraries:


Special Library

       A library established, supported and administered by a business firm, private corporation, association, government agencies or other special interest group or agency to meet the information needs of its members or staff in pursuing the goals of the organization. Scope of collection services is limited to the subject interests of the host or parent organization. Special libraries because of their special collection are the ff.: Cultural Center of the Philippines, National Commission for Culture and the Arts as well as Ayala Museum and Iconographic Archive (art and culture), San Miguel Corporation, Sycip Gorres and Velayo, Board of Investment, Ayala Corporation (business, trade and investments) National Steel Corporation, Southeast Asia Iron and Steel Corporation (iron and steel industries) Department of Justice and Supreme Court (laws, statutes and legal matters), etc. 

Academic Library 

       A library having an integral part of a college, university or other academic institution for post secondary education, organized or administered to meet the information needs of students, faculty, and affiliated staff of the institution. 

       College or University Library (classified under academic library) contribute towards undergraduate and postgraduate study programmes as well as the research programmes of the university. This however, is not its exclusive function. A university is generally supported by public or private funds and its libraries represent a substantial part of the total library resources of the nation. It is incumbent on the university library that these resources should be made available to everyone through an integrated national library network.

       Specific examples of academic libraries: Government academic libraries: University of the Philippines, Polytechnic University, Technological University of the Philippines, etc. Private Academic Libraries: Dela Salle University, Ateneo de Manila, Jose Rizal College, Letran, University of Sto. Tomas, University of the East, Far Eastern University , etc. 

School Library 

       A library in a school building administered by a public library or a board of education for the use of students and teachers and frequently for the adults of the neighborhood. Specific examples of school libraries are : M. Hizon Elementary School, P. Gomez, Abada High School, Manila Science High School, Arellano High School, Araullo High School, etc. 

Public Library 

       Any library which provides library services without charge to all residents of a given community, district or region supported by public or private funds. The public library makes its basic collections and basic services available to the population of its legal service area without charges to the individual users, but impose charges on users outside its legal service area. Products and services beyond the library’s basic services may or may not be provided to the public at large and ma or may not be provided without individual charges

       A library accessible to all residents of a given community, distinguished from a private library. 

       Specific examples are Makati Public Library, Quezon City, Manila Public Library, Pasig, Valenzuela Public Library, etc. 

Private Library 

       A library not supported by taxation, especially a library belonging to an individual. 

       One which is owned by a private individual. Also a library owned by a society, a club or other organization to which members of the public have no right of access. 

       Specific examples are: Ferdinand E. Marcos, Fidel V. Ramos, Senator E. Angara, Jose V. Vargas, Jorge Araneta, Rosa M. Vallejo , etc.

Library Statistics and Library Reports

       – is now exclusively related to numerical data and the methods of collecting and interpreting them in order to arrive at sound conclusions. Statistical comparisons between institutions such as libraries in and between countries require uniform and standardized concepts, definitions and classifications to provide valid and reliable conclusions. Library statistics include specific items to be reported on are:

       *number of libraries of libraries of each type; population served; content of collections (books, periodicals, manuscripts, microforms and microfilms, annual additions to the collection, national and international inter-library loans; library expenditures for materials, employees, buildings and building sites; number and type of library staff, etc. 

Statistics test can be grouped into 2 categories. 

       a) Descriptive Statistics “describe data” for example on might describe a library’s circulation data by using the “average” one of a number of descriptive statistics. Descriptive data have historically been used to report status quo. 

       b) Inferential Statistics – make inferences or educated guesses, about data. Allow the researcher to make predictions or assumptions about the likelihood that certain patterns or events will occur. For instance, it is reasonable to think that more books there are in a library, the more books will be circulated in the library within a given period of time. If we would like to describe a library’s circulation pattern we might use regression analysis, which was a mathematical formula to predict within a given degree of accuracy. The no. of circulation that will occur given the no. of volumes in the library. Inferential statistics are used less frequently in the information science literature than in other professional literatures.

       All libraries whether academic, special or public prepare statistics as to number of users per day/month/year, subjects or inquiries, books and other library materials frequently used by researchers, college or universities or institutions using the library, number of visitors, etc.

Book Catalog

       A catalogue produced in book form. Also used as a synonym for printed catalogue. 

       – a file of bibliographic records, created according to specific principles of construction and under the control of an authority file, which describe the materials contained in a collection library or a group of libraries. In a wider sense, a list of materials prepared for a particular purpose. e.g. an exhibition catalog or a sales catalog. 

       – to compile a list of documents according to a set of rules so a s to enable a consultation to know what items are available; an annotation indicating the treatment or coverage of the subject. 

       – entries for pertinent information and material in other parts of the organization or in other libraries. 

       Whether in libraries as part of the dictionary catalog, book catalogs are consulted or checked for specific list of book titles as reference. Book publishers issue book catalogs to librarians as reference for their book orders.


       A publication, generally a pamphlet, issued by a government, society or other government at regular intervals and in serial form., a periodical or occasional publication containing lists of books added to a library and other library information. There bulletins prepared by each library association whether local or international. Specific examples are Philippine Librarians Association Bulletin, American Library Association Bulletin, Philippine Information Agency Bulletin, Development Bank of the Philippines Bulletin, The University of the Philippines Library Association Bulletin, etc.

Price Index

       A number to show the effects of price change and price change only on a fixed group of items over a period of time. A price index has a base period of one or more years and the average price in the base period is assigned the index value of 100; the average price index in succeeding years is divided by the base period average and multiplied by 100 to yield the price index for each year.

Feather & Sturges. International Encyclopedia of Information & Library Science. London and New York, c 1997. 492AHarrold’s Librarian Glossary & Reference book. Terms used in librarianship documentation Compiled by book crafts Sixth ed. Ray Prytherh Gower Publishing, c 1987 . p.855Hearstill, Young. The ALA Glossary of Library & Information Science. ed. ALA 1983 p.245
About the Author:
Zenaida F. Lucas took up her Master of Library Science at the University of the Philippines and was president of the Special Libraries of the Philippines from 1994 to 1995. She was the director of the Documentation Committee of the Libraries and Archives of the National Centennial Commission.